Job Opening

Human Resources (HR) Generalist and Office Manager

Location: Los Angeles, CA

Position Type: Full-Time

 

About Us: The Jewish Community Foundation is a forward-thinking organization that fosters positive change through innovative and impactful philanthropy. We manage $1.3 billion in charitable assets entrusted to us by 1,400 families. Over the past 10 years, we’ve distributed nearly $1 billion to thousands of nonprofits locally, nationally and in Israel.

Position Overview: The HR Generalist is a versatile professional responsible for a wide range of human resources functions, including recruitment, employee relations, performance management, compliance, and training. This role supports both strategic HR initiatives and day-to-day activities to enhance the overall HR strategy.

The Office Manager oversees the administrative functions of the office, ensuring smooth operations and a productive work environment. Key responsibilities include managing office supplies, facility management, budget handling, staff supervision, scheduling, and communication.

This position reports to the Vice President of Finance and Human Resources.

Key Responsibilities:

  1. Human Resources Generalist
    • Recruitment:
      • Job Posting: Create and posting open positions on various platforms.
      • Screening: Review resumes and applicants to shortlist candidates
      • Scheduling: Arrange interviews with hiring manager, and interview team
      • Selection: Coordinating with hiring managers to select the best candidate
      • Offer Management:  Extending job offers, and performing background checks.
      • Communicate: Keep candidates informed of status during hiring processes
    • Onboarding:
      • Orientation: Working with hiring manager to create new orientation plan.
      • Paperwork:  Ensuring all necessary documents are completed and filed
      • Workspace Preparation: Working with hiring manager and Manager of Technology Solutions to ensure the new hire has the required equipment, and space.
      • Welcome Kit:  Providing new hires with welcome kits or necessary materials, arranging security badge, and reviewing benefits.
    • Offboarding
      • Exit Interviews:  Conducting and documenting interviews to understand reasons for departure and gather feedback
      • Paperwork:  Managing completion of necessary exit documents.
      • Access:  Revoking access to the facility, retrieving company property, and alerting Manager of Technology Solutions to ensure system access is terminated.
    • Compliance:  Ensure all HR policies (including Employee Handbook), and job descriptions are up to date and compliant with local, state, and federal regulations.
    • Employee Relations:  Addressing employee issues and conflicts, and fostering a positive work environment.
    • Performance management:  Developing and maintaining training materials and performance management programs.
    • Compensation and benefits:  Creating and maintaining a compensation strategy based on market research.
    • Strategic planning:  Aligning HR strategies with business goals and maintain HR systems and processes.
    • Administrative:
      • Maintaining Employee Files
      • Setting up and keeping Employee Records current in ADP system
      • Sending reminders and notices to staff regarding events, benefits, etc.
  2. Office Manager
    • Supervise direct report, Foundation’s Secretary
    • Oversee office operations, including supplies, equipment, and in coordination with landlord, facilities management. Ensure an efficient and clean office environment.
    • Handle the scheduling and coordination of Audit, Finance, and Investment Committee meetings both virtual and on premises
    • Plan and prepare event space for a variety of events, including arranging for food delivery and decoration.
    • Ensure that health and safety policies are up to date, and staff is informed.
    • Administrative:
      • Manage incoming/outgoing mail and packages, phone coverage in Foundation’s Secretary absence.
      • Oversee distribution of outgoing correspondence, i.e. gift letters, grant checks, 990s mailings, quarterly statements.
      • Reconcile corporate card

Qualifications:

  • Bachelor’s degree in Human Resources, Business Administration, or a related field preferred but not required
  • Minimum of 5+ years of relative experience required in both human resources and office management
  • Well versed in all areas of HR, including recruitment, employee relations, performance management, compensation and benefits, training and development and HR compliance
  • Excellent time management, problem solving, and communication skills
  • Excellent emotional intelligence to handle day-to-day interactions and to handle difficult issues
  • Demonstrate flexibility and adaptability in a dynamic and changing work environment.
  • Excellent verbal and written communication skills, with the ability to communicate effectively with all levels of the organization
  • Intermediate skills in Microsoft Outlook, Excel and Word
  • SHRM membership or certification a plus
  • Ability to work independently and as part of a team, with strong project management skills.

Key Skills and Attributes:

  • Empathy and cultural sensitivity, an awareness and respect for diverse backgrounds and perspectives.
  • Proactive, anticipating HR and Office needs and addressing them before they become issues.
  • Mindset to provide excellent service to internal and external stakeholders.

Working Conditions:

  • Some travel may be required to setup meetings and participate in events.
  • Flexible work environment with hybrid work schedule.
  • Salary: $85,000 – $110,000 depending on skill sets, years of experience, training, certifications, and degrees earned. It is not typical for an individual to be hired at or near the top of the range unless they exceed most of the job qualifications.
  • Sample Benefits
    • Medical/Dental/Vision
    • 403(b) with 10% employer contribution
    • Staff Donor Advised Fund
    • Paid Parking
    • Generous vacation and sick leave
    • National and Jewish holidays

The Jewish Community Foundation is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.  Statistics show that women and members of marginalized groups tend to only apply for an opportunity if they meet 100% of the qualifications.  The Jewish Community Foundation of Los Angeles encourages you to break the trend and apply.

Application Process: To apply for this position, please email your cover letter and resume as a single PDF document titled “Last Name, First Name” to jobs@jewishfoundationla.org. In the subject line of your email, include: “Application: Human Resources Generalist and Office Manager”. We look forward to reviewing your application.